When apply for ACT certification, beside complying with the applicable organic standards, the applicant must also follow ACT’s certification requirements. These requirements may differ for different scope of certification as well as from one organic programmes to another. Belows are requirements that all operators must comply to.
(1) Organic farming producer must maintain up-to-date records of
* the purchase and application of farm input
* farm activities
* sale of organic produces (including the sale receipts)
These records and documents are to be inspected during farm inspection.
(2) Operator doing handling and/or processing of organic products must also maintain operation and production records such as organic ingredient purchase, the organic certificate of purchased ingredients, ingredient stock, product sale record (delivery note), equipment and room cleaning record, pest control record, complaints and other relevant records. These documents and records are to be verified by inspector to check what has happened during processing and handling process.
(3) Operator must allow inspector to check all production and operation documents, including sale records;
(4) Operator must allow inspector to check all land holdings (own-land, rented land, rented-out land) as well as production and operation sites which applied or not applied for certification. These also include equipment storage, product storage, raw material storage, and house. Operator may not necessary be informed in advance for such inspection.
(5) Operator shall inform ACT immediately if there is any change in production such as change of certified crop, operation facilities, including violation of organic standards;
(6) In case operator has subcontracted a production, the subcontract agreement must include the following elements:
* the subcontractor agree to adhere to organic standards and ACT certification conditions
* the subcontractor permits ACT inspector to inspect the production units and all relevant documents
* the subcontractor shall keep a copy of organic standards (at least those part relevant to the subcontracting), subcontracting agreement, production records and relevant ACT operator manual.
* the operator takes responsible for the inspection and certification cost
* the subcontractor shall adhere to ACT’s policies, procedures, conditions and other regulation that may come into force later.
(7) the operator must keep the following records at least for 5 year for ACT inspection:
* copy of application forms
* copy of ACT inspection reports
* certification letter from ACT
* complaint records
* Violation forms from ACT