Certification officer will review the inspection report and make the certification decision. Operator’s non-compliance (to organic standards and certification requirements). Operator is evaluated whether it can be certified. The officer may impose certification condition or make recommendation for the operator to fulfill. Such condition can be
(1) Condition to be fulfilled before the certification is effective such as signing a contract between a operator and subcontractor and submit the copy to ACT;
(2) Condition to be fulfilled within a set period for example improving a buffer zone before next growing season. Such conditions will be followed-up by ACT. The follow-up may be in the next annual inspection or may need extra-inspection before the annual inspection in order to verify whether the certification condition has been fulfilled;
(3) Recommendation is a recommendation (not a condition) that should be performed in order to complete the production system. It does not require operator to comply with. However, the recommendation may be changed into a required condition in the future.
9.2 Notification of Certification
Once the officer makes the decision, the applicant will receive a “notification letter” from ACT, informing about the certification condition and recommendation. The operator must sign off the letter, confirming his/her agree to the certification decision and conditions. The confirmation letter is to be sent back to ACT. In case the operator disagrees, he/she has right to appeal the certification decision to ACT within 30 days after receiving the notification letter (see the detail in “Appeal” section below).
9.3 Issuing Certification Certificate
Certified operator who has completed the conversion period (and thus the products can be sold as “organic”) will be issued a “Certificate for Organic Certification”. The operator can then use applicable organic seal on the certified products. Exception is when the operator has certified land but has no products for sale.
Normally, the certificate is valid for one year from the date of certification. However if ACT finds serious non-compliance (from annual or extraordinary inspection) about violation of organic standards, e.g. mixing of conventional with organic products, using prohibited ingredients in processed products, ACT still has the right to revoke the certificate instantly.
In the certificate, operator’s name and address as well as certified farming area and product are specified. If there is any change in the production, e.g. change of recipe or processing method, production unit, the operator must inform ACT and apply for additional certification. (see “Additional certification”)
Additionally, in case the operator wants to export ACT-certified organic products to another country and needs a transaction certificate (see more details in ”Transaction Certificate”) or other documents to be sent to importer, the operator can request ACT for such document or contact ACT for further information.
ACT may issue a temporary certificate when the existing one is about to expire if the operator renews its certification with ACT.